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Privacy & cookies policy

Last updated: September 2026

This policy explains how the Nottingham Dental Society ("NDS", "we", "us") collects, uses and protects your personal data when you use this website (nottinghamdentalsociety.co.uk), subscribe to our mailing list, book onto an event or contact us. It also explains how we use cookies.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who we are

The Nottingham Dental Society is the data controller for the personal data described in this policy. You can contact us about data protection at:

Nottingham Dental Society
C/o Mandy Hampson at Porchester Dental
198 Porchester Road, Nottingham, NG3 6LH
Email: info@nottinghamdentalsociety.co.uk

The personal data we collect

  • Mailing list – if you ask to join our mailing list we collect your name, email address and, where you provide it, your practice and professional role.
  • Event bookings – when you book a place at an event we collect the details you enter into the booking form, which may include your name, email address, telephone number, practice, professional role, dietary requirements and payment reference.
  • Enquiries – if you email us we collect your email address and the contents of your message.
  • Website usage – if you consent to analytics cookies we collect limited information about how you use the site (see "Cookies" below).

How we use your data and our legal basis

  • To administer event bookings and confirm your place – necessary for the performance of a contract with you, or to take steps at your request before entering into one.
  • To send you information about NDS events, meetings and society news by email – on the basis of your consent, which you can withdraw at any time.
  • To respond to your enquiries – on the basis of our legitimate interest in communicating with members and prospective members.
  • To understand and improve how the website is used – on the basis of your consent to analytics cookies.

Cookies

A cookie is a small file stored on your device. When you first visit the site you are asked whether to accept optional cookies. You can change your choice at any time using the link in the footer.

Cookie Purpose Category
cc_cookie Stores your cookie preferences so we do not ask you again on every visit. Set only after you respond to the cookie banner. Strictly necessary
_ga, _ga_*, _gid Set by Google Analytics to measure how visitors use the site (pages viewed, approximate location, device type). Set only if you accept analytics cookies. Analytics (optional)

Analytics cookies are not set unless you opt in. If you do not accept them, no analytics data is collected. You can also block or delete cookies through your browser settings; see the ICO's guidance on cookies for more information.

Third parties who process data for us

Some of these providers may process data outside the UK. Where they do, they are required to protect it to a standard equivalent to UK data protection law.

How long we keep your data

We keep mailing list data until you unsubscribe or ask us to remove you. Booking records are kept for up to two years after the relevant event for administration and accounting purposes. Email enquiries are kept only for as long as needed to deal with the matter raised.

Your rights

Under the UK GDPR you have the right to access the personal data we hold about you, to have it corrected or erased, to restrict or object to its processing, and to data portability. Where we rely on consent, you can withdraw it at any time – every newsletter email contains an unsubscribe link, and you can email us using the details above. Exercising these rights is free of charge and we will respond within one month.

If you are unhappy with how we have handled your data you can complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint or by calling 0303 123 1113.

External links

This website contains links to other websites, including speaker flyers and partner organisations. We are not responsible for the content or privacy practices of those sites.

Changes to this policy

We may update this policy from time to time. Any changes will be published on this page with a revised "last updated" date.

Contact

For any question about this policy or your personal data, email info@nottinghamdentalsociety.co.uk or write to us at the address above.